IP Services Coordinator

It is your chance to join one of the leading firms in intellectual property law for close to 90 years. Wolf Greenfield has assisted leading companies, innovative startups, major research universities and Nobel Prize winners protect their intellectual property rights. Wolf Greenfield currently has an opening for an IP Services Coordinator.

Among other assignments, the IP Services Coordinator is responsible for; electronic download of incoming USPTO correspondence and related quality control processes; receipt, sorting and logging of incoming mail and packages; generation and distribution of docket, final due date, and unfiled reports; generation of daily audit reports; generation of expired application reports and updates to the application status; processing of customer number updates; processing of recorded assignments; and processing of eWorkflow requests.


  • Perform the daily download of eOffice Actions based on Customer Number notifications from the USPTO and distribute for processing by the IP Services Specialists
  • Review eOffice Action notifications to ensure all USPTO documents were downloaded, docketed and distributed to Mail Recipients by the IP Services Specialists
  • Process eWorkflow requests
  • Generate and electronically distribute weekly due date reports to responsible parties
  • Generate and maintain daily audit reports of actions docketed
  • Generate a monthly report of Unfiled matters; seek instructions from responsible party to move target filing date or update system status
  • Generate weekly report of expired U.S. provisional applications; update system status
  • Generate monthly report of expired patents; seek attorney confirmation to update expiration date and case status
  • Process online USPTO updates to details of firm’s customer numbers
  • Maintain abandonment log to track attorney instructions to update system status
  • Review and update databases with recorded assignment data
  • Update status code/dedocket outstanding due date entries following the transfer of cases
  • Review and process internal docket requests (e.g., eDocket Action Requests)
  • Assist with File Intake process
  • Open, sort, date/docket stamp incoming correspondence and packages
  • Maintain log of incoming correspondence
  • Maintain distribution folders and organization of workroom
  • Scan correspondence received for cases transferred out and forward to new party(ies)
  • Complete other tasks and projects as assigned


  • Bachelor’s degree or equivalent experience
  • Self-motivated with the ability to work independently and as a team in a fast-paced environment
  • Strong organizational skills and effective time management
  • Ability to set priorities, handle multiple tasks and projects
  • Strong problem solving, editing and proofreading skills
  • Ability to develop proficiency in the firm’s IP software applications (e.g., CPi/IPDAS)
  • Flexibility (e.g., willing to work overtime and to adapt to work flow changes)