IP Litigation Administrator

The IP Litigation Administrator provides practice specific support to one or more attorneys and/or technology specialists in Intellectual Property Litigation. The IP Litigation Administrator’s responsibilities include: preparing legal documents associated with assigned practice area; reviewing practitioner’s docket, maintaining files, and data integrity; interacting with clients and related personnel; serving as a liaison between practitioner and internal team members or departments; and performing other duties as necessary. The ideal candidate would have experience or a strong interest in supporting a litigation practice, ability to adhere to deadlines while multi-tasking and thrives in a high-pressure environment.


  • Assist assigned practitioners with various aspects of their dockets. 
  • Prepare and file documents with various federal and state courts and agencies as applicable to assigned practice area.
  • Independently prepare legal documents, reports, and correspondence associated with assigned practice area for practitioners and/or clients.
  • Oversee and maintain the integrity of electronic data relating to litigation in accordance with firm policy and procedure.
  • Organize and maintain paper and electronic files relating to clients’ intellectual property or litigation in accordance with firm policy and procedure.
  • Review incoming correspondence including paper and electronic mail, facsimiles, docketed information, or client instructions and take necessary action.
  • Utilize a range of software applications including Microsoft Outlook, Microsoft Word, Microsoft Excel, , Elite Enterprise (billing and records database), DeskSite (document management system), and other practice- or firm-specific applications.
  • Interact with clients via telephone, electronic mail, and facsimile as necessary.
  • Coordinate with colleagues and/or departments to ensure completion of assigned tasks and other requests.
  • Research and retrieve information for the completion of assigned tasks utilizing practice specific resources.  Such resources include PACER, DocketNavigator, court websites, etc.
  • Perform general administrative duties or tasks as required and additional responsibilities as needed.
  • May guide, mentor, or be a resource for other practice administrators to enhance overall productivity of firm.
  • Adhere to established work schedule, but with the flexibility required to respond to workload demands.


  • Expertise in supporting a litigation practice.
  • Bachelor’s degree or minimum of two years of work experience in the field of intellectual property, or equivalent combination of education and work experience
  • Comprehensive understanding of assigned intellectual property area (patent, trademark, or litigation).
  • Strong grasp of the complexities of intellectual property business relationships (i.e., clients, co-owners, assignees, licensees, foreign associates, other counsel, employment agreements, etc.). 
  • Ability to effectively prioritize in a high pressure environment.
  • Flexibility and capacity to respond calmly, efficiently, and effectively in stressful situations.
  • Strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Exceptional oral and written communication skills.
  • Excellent organizational skills with meticulous attention to accuracy and detail.
  • Strong critical thinking, interpretive, and problem solving skills.
  • Ability to independently create, compose, and edit written materials.
  • Ability to independently gather data, compile information, and prepare reports.
  • Ability to continuously focus on client and customer service.
  • Ability to maintain confidentiality of matters and information.
  • Punctual and reliable. 
  • Highly proficient in MS Outlook, Word, and Excel as well as basic computer and database management skills.

To apply for this opening, please click here.