IP Services Coordinator

This is a great opportunity for entry level candidates who enjoy data analysis and entry and wants to learn more about Intellectual Property. Among other assignments, the IP Services Coordinator is responsible for the: electronic download of incoming USPTO correspondence and related quality control processes; receipt, sorting and logging of incoming mail and packages; generation and distribution of docket, final due date, and unfiled reports; generation of daily audit reports; generation of expired application reports and updates to the application status; processing of customer number updates; processing of recorded assignments; and processing of eWorkflow requests. 


  • Perform the daily download of eOffice Actions based on Customer Number notifications from the USPTO and distribute for processing by the IP Services Specialists
  • Review eOffice Action notifications to ensure all USPTO documents were downloaded, docketed and distributed to Mail Recipients by the IP Services Specialists
  • Process eWorkflow requests consisting of new client and matters and updates to same
  • Generate and electronically distribute weekly due date reports to responsible parties
  • Generate and maintain daily audit reports of actions docketed
  • Generate a monthly report of Unfiled matters; seek instructions from responsible party to move target filing date or update system status
  • Generate weekly report of expired U.S. provisional applications; update system status
  • Generate monthly report of expired patents; seek attorney confirmation to update expiration date and case status
  • Process online USPTO updates to details of firm’s customer numbers
  • Review and update databases with recorded assignment data
  • Update status code/de-docket outstanding due date entries following the transfer of cases
  • Review and process internal docket requests (e.g., eDocket Action Requests)
  • Create shell records in docket database as part of the file intake process
  • Assist with file intake processing including entry of bibliographic data and inventorship
  • Open, sort, date/docket stamp incoming correspondence and packages
  • Maintain log of incoming physical correspondence
  • Maintain distribution folders and organization of workroom
  • Scan correspondence received for cases transferred out and forward to new party(ies)
  • Complete other tasks and projects as assigned


  • Bachelor’s degree or equivalent experience
  • Self-motivated with the ability to work independently and as a team in a fast-paced environment
  • Strong organizational skills and effective time management
  • Ability to set priorities, handle multiple tasks and projects
  • Strong problem solving, editing and proofreading skills
  • Ability to develop proficiency in the firm’s IP software applications (e.g., CPi/IPDAS)
  • Flexibility (e.g., willing to work overtime and to adapt to work flow changes)

To apply for this opening, please click here.